Terms of Service

Last updated: 2026-10-19

§ 1 Scope

(1) These General Terms and Conditions (hereinafter "Terms") apply to all contracts for the use of the SaaS platform "Applicant" (hereinafter "Service") between Portalix Management UG (haftungsbeschränkt) (hereinafter "Provider") and the Customer.

(2) Deviating, conflicting or supplementary general terms and conditions of the Customer shall not become part of the contract unless the Provider expressly agrees to their validity in writing.

§ 2 Subject Matter

(1) The Provider provides the Customer with a cloud-based SaaS platform for applicant management with AI-powered scoring.

(2) The scope of functions depends on the selected plan (Starter, Professional, Business). Current plans and services are available at https://applicant.top.

(3) The Service includes in particular:

  • Import of job postings (manually or via HROnlineManager interface)
  • Upload and analysis of application documents (PDF)
  • AI-powered evaluation and scoring of applicants
  • Management of the application process

(4) The Provider does not owe any specific availability, but strives for high accessibility of the Service.

§ 3 Contract Conclusion and Registration

(1) The contract is concluded through registration of the Customer and booking of a paid plan via Stripe.

(2) By booking, the Customer submits a binding offer to conclude a usage contract. The Provider accepts this offer by activating the account.

(3) The Customer warrants that they are of legal age, have full legal capacity, and are authorized to enter into contracts on behalf of their company.

§ 4 Prices and Payment

(1) Prices are based on the current price list at https://applicant.top#pricing.

(2) All prices are in Euro (€) plus applicable VAT.

(3) Payment is made by credit card or SEPA direct debit via the payment service provider Stripe.

(4) Billing is done monthly or annually in advance, depending on the selected billing period.

§ 5 Contract Duration and Termination

(1) The contract is concluded for an indefinite period.

(2) The Customer may terminate the contract at any time via the customer portal. The termination becomes effective at the end of the current billing period.

(3) The Provider may terminate the contract with 4 weeks' notice to the end of the month.

(4) The right to extraordinary termination for good cause remains unaffected.

§ 6 Customer Obligations

(1) The Customer undertakes to use the Service only for lawful purposes within their applicant management.

(2) The Customer is responsible for compliance with the General Data Protection Regulation (GDPR) when using the Service, in particular for:

  • The lawful collection of applicant data
  • Informing applicants about data processing
  • Compliance with deletion periods for applicant data
  • Obtaining required consents

(3) The Customer must keep their access data secret and protect it from access by third parties.

§ 7 AI Analysis and Scoring

(1) The AI-powered scoring serves exclusively as a decision-making aid. The final decision on applicants lies with the Customer.

(2) The Provider does not guarantee the accuracy or completeness of the AI analysis.

(3) The Customer is obligated to inform applicants about the use of automated decision-making in accordance with Art. 22 GDPR.

§ 8 Data Protection

(1) The Provider processes personal data of the Customer in accordance with the privacy policy at /privacy.

(2) The Provider processes applicant data on behalf of the Customer in accordance with Art. 28 GDPR. A Data Processing Agreement (DPA) is provided upon request.

(3) The Service is hosted in Germany. For AI analysis, PrivacyProxy is used to mask all personal data before transmission to AI services. No PII leaves the EU.

§ 9 Availability and Maintenance

(1) The Provider strives for high availability of the Service but does not owe any specific availability.

(2) The Provider is entitled to temporarily suspend the Service at any time if this is necessary for maintenance work or to ensure security.

§ 10 Liability

(1) The Provider is fully liable for damages resulting from injury to life, body or health as well as for intent.

(2) For other damages, the Provider is only liable for breach of essential contractual obligations, limited to the foreseeable damage.

(3) Liability for the accuracy of AI scoring or personnel decisions based on it is excluded.

§ 11 Changes to the Terms

(1) The Provider reserves the right to change these Terms with effect for the future.

(2) Changes will be communicated to the Customer by email at least 4 weeks before they take effect.

§ 12 Final Provisions

(1) The law of the Federal Republic of Germany applies, excluding the UN Convention on Contracts for the International Sale of Goods.

(2) The place of jurisdiction is, as far as legally permissible, Munich.

(3) Should individual provisions of these Terms be or become invalid, the validity of the remaining provisions remains unaffected.

If you have questions about these Terms: info@applicant.top

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